PY26 WIOA Title I Service Provider & One-Stop Operator RFP (#25-517)

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The Southwestern Oregon Workforce Investment Board (SOWIB) is soliciting proposals to deliver Workforce Innovation and Opportunity Act (WIOA) Title I services in Coos, Curry, and Douglas counties.

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This procurement includes:

• Adult & Dislocated Worker Service Provider

• Youth Service Provider

• WorkSource Center One-Stop Operator (OSO)

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Key Dates

RFP Release: March 2, 2026
Bidders Conference: March 9, 2026
Proposal Deadline: April 1, 2026 – 5:00 PM PST
Anticipated Contract Start: July 1, 2026

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Late submissions will not be accepted.

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Bidders Conference

SOWIB PY26 Bidders Conference was held on March 9, 2026, at 1:00 PM PST

​Bidders Conference Recording: Zoom Recording

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RFP Documents

Download the full procurement materials below:

• PY26 OSO & Service Provider RFP Overview & Instructions

• PY26 OSO & Service Provider RFP Response Package

• PY26 Service Provider RFP Budget Workbook

• PY26 OSO RFP Budget Workbook

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All applicants are responsible for reviewing the full RFP prior to submission.

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Proposals must follow the required format and page limits outlined in the RFP Response Package and must be received electronically no later than 5:00 PM PST on April 1, 2026. 

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Questions & Addenda

All questions must be submitted in writing to: rfp@sowib.org

Responses and any addenda will be posted on this page. It is the responsibility of interested parties to monitor this page for updates.​​​

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Questions & Answers

Questions received and responses provided will be posted below as they become available.

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Q1: Pg 21 of the instructions, “Submissions should be clearly identified by the Proposal Number in the Subject Line.”

Q1: What is the proposal number?
A1:  RFP 25-517 

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Q2: Pg 21, “Proposals should be submitted as three (3) separate documents, clearly labeled with the Proposal Number and Name of the Organization – Document 1 ….. Document 3 – Statement of Compliance Form.”

Q2: Agencies submitting for all three counties with the same program design, do we submit 3 complete proposal packages one for each county?  Or one Document #1, three Document # 2 (one for each county) and one Document #3.

A2: For the same program design and same fund streams in the county(ies), only one proposal needs to be submitted. If proposer is submitting a mix of programs services or fund streams in different counties, then multiple submissions would be needed.

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Q3: Pg 21 of the instructions, “Responses must follow the outline and use the forms provided in the RFP Response.”

Q3: If an agency is only proposing for Adult and Dislocated Worker, do we put n/a to the youth and operator questions?
A3:  Yes 

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Q4: Pg 7 of the RFP Response Package, Item #8 “Please complete and submit one Budget form for each fund that your organization proposes to serve.”

Q4: Confirming you mean for us to submit one Service Provider Budget form for each county not fund. Are they to be multiple county tabs in the same workbook or three separate workbooks?  In addition, SOWIB also wants one Budget form for WS Center Operator, if applicable.

A4: Each organization should submit one budget form. It should include total funds requested by program. The counties you propose to serve with those funds should be included at the top of the budget. Budgets don’t need to be broken out by county, that will be a contracting discussion.

 

The One Stop Operator is required to act as the Operator for all counties, the budget will be for the entire service area.

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Q5: Pg 5 of the RFP Response Package, Item 4 

Q5: For the section not required by current providers, how do we indicate that?
A5: Leave the red notation “NOT REQUIRED FOR CURRENT SERVICE PROVIDERS” in that section. 

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Q6: Pg 7 of the Instructions, Staffing Structure and Levels 

Q6: Are you saying that there are a certain number of people being funded through the grant? Are you saying that is the number, and is that fully or partially funded by the grant?  

A6: Those are suggested staffing levels for each county. Staffing levels should be reasonable to the funds requested and the planned number of enrollments. Providers should ensure that staff have the time necessary to provide comprehensive services to customers and ensure data entry timelines are met. 

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Q7: General Question

Q7: Will you be funding partial proposals, i.e. funding less than the amount requested?

A7: SOWIB anticipates making one or more awards under this RFP and reserves the right to divide available funding among multiple providers. Proposers may submit proposals requesting all or a portion of the available funds and may propose to serve one county, multiple counties, or the entire service area. Final award amounts and service areas will be determined by SOWIB based on proposal evaluation, program capacity, and regional workforce needs. ​

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Additional Q&A (Follow-Up Session for Previously Submitted Applicants) 4/6/2026

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Follow-Up Q&A Session Recording: Zoom Recording Link

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Q8: General Question 

Q8: Is an MOU and Partnership agreement acceptable as signed letters of commitment from partners with whom you will have a contractual relationship or will play a critical role in delivering your services? 

A8: Yes – letters of recommendation will not be accepted; however, commitments from partners in which you will have a contractual relationship or will play a role in service delivery are allowed.

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Q9: General Question 

Q9: Is a fax number required for the cover page? 

A9: No.

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Q10: General Question 

Q10: Is the Secretary of State Registration and Department of Commerce certificate acceptable as the business license?

A10: Yes, these are allowable documents.

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Q11: General Question 

Q11: Can you provide clarification of everything that should be included in Document #1

A11: As defined on page 20 of the Overview & Instructions document, Document 1 should include the Proposal Cover Page, Proposal Checklist, Executive Summary, Organizational Capacity (if required) and Program Services.

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Q12: General Question 

Q12:  

A12:   Yes

Document 1

Proposal Cover Page

Proposal Checklist

Executive Summary

Organizational Capacity (if required)

Adult/Dislocated Worker Program Services

Youth Program Services

One-Stop Operator

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Document 2

Program Cost and Budget

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Document 3

Statement of Compliance Form

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Attachments (each one as a separate document)

Copy of your approved indirect rate from your cognizant agency (if applicable)

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One copy each of the last two years’ audited financial statements (if audited statements are not available, please submit a brief explanation why and submit unaudited financial statements)

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One copy of your business license (if applicable)

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Signed letters of commitment from partners with whom you will have a contractual relationship or will play a critical role in delivering your services

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Q13: General Question 

Q13:  Do commitments need to be submitted as a letter, or can the contract or MOU or signature page from those documents be submitted?

A13:  It needs to be a letter from the organization.

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Q14: General Question 

Q14:  Should budgets be combined? Specifically, Program and One Stop Operator.

A14:  No. Workforce Programs should be included by county – for each county include Adult, DW and/or Youth (whichever programs you are applying for). One Stop Operator only requires one budget form combined for all three counties.

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Q15: General Question 

Q15:  In what format should budgets be submitted, Excel or PDF?

A15:  PDF

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Q16: General Question 

Q16:  If you are applying only for one program, i.e., One Stop Operator, are you asking for a response for the Workforce Programs also.

A16:  No, only respond to those programs for which you are seeking funding.

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Q17: General Question 

Q17:  For clarity, if you are applying to provide Workforce Services in all three counties, you would submit one narrative proposal, but three budgets?

A17:  Yes, that is correct.

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Q18: General Question 

Q18: Can you further explain what is expected for the business license for a non-profit in the State of Oregon. We technically don’t have anything called a “business license.”  We have articles of incorporation, bylaws, IRS 501(c)(3) letter, and Secretary of State registrations for our names. Would these documents suffice for this requirement?     

A18:  Yes, those are exactly the documents we would expect to see.

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Updates / Addenda

3/9/2026 – Zoom recording from the Bidders Conference added.

3/10/2026 – RFP #25-517 added to posting; Questions & Answers updated (Q1–Q7).

4/6/2026 – Limited extension issued for previously submitted proposals due to identified submission errors; additional Q&A/FAQ from follow-up session added.

4/8/2026 – Questions & Answers updated (Q18); follow-up Q&A available to eligible applicants.

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